Supermarkets & food retail

From improvising shifts to operating with foresight

Shift planning software for supermarkets by department, time slot and public holidays. Checkouts, stocking, butchery, bakery: always with the right headcount.

Book a demo See features
Shifts by department Peak hours & holidays Efficient rotation Time tracking Absence management
AI & Forecast

Calculate how many people you need, department by department and hour by hour

Plain analyses sales per checkout, footfall per shift, seasonality and public holidays to project the staffing demand for each department. No guesswork: the schedule is generated directly from your supermarket's real data.

  • Forecast by department: checkouts, butchery, stocking, bakery
  • Time slots in 15, 30 or 60-minute intervals
  • Public holidays and campaign peaks planned in advance
  • The AI learns from your historical data and improves every week
Demand forecast for supermarkets
Staff optimisation

Optimise staffing during peak hours and public holidays

Plain analyses historical footfall and sales data to size each department according to real demand. Checkouts reinforced at peak times, stocking scheduled during quiet periods, and public holidays always covered without over-staffing.

  • Staffing forecast by time slot and department
  • Public holidays and peaks planned in advance
  • Minimum coverage guaranteed in every department
Weekly schedule · Supermarket AI active
Clara M.Checkouts
09:00–14:00
David F.Stocking
06:00–10:00
Bea L.Butchery
08:00–15:00
Félix R.Bakery
07:00–13:00
Jorge V.Security
09:00–21:00
12Departments
0Gaps at peak
CoveredHolidays
Rotation & team

Streamline employee rotation and efficient assignment

Plain simplifies the management of employee rotation by allowing seamless shift assignment across departments, taking into account real availability and team preferences. Shift changes handled with automatic notification.

  • Fair and equitable rotation across departments and shifts
  • Real-time staff availability
  • Shift changes with automatic notification
Team availability
CM
Clara Martínez
Checkouts Stocking
Available
DF
David Fernández
Stocking Warehouse
On shift
BL
Bea López
Butchery Fish counter
Available
Time tracking

Exact record of hours worked and full regulatory compliance

Plain accurately records each employee's working day by department, automatically generates overtime reports and keeps the business compliant with labour regulations in the food distribution sector.

  • Clock-in and clock-out from app or terminal
  • Automatic overtime calculation and payroll export
  • Labour inspection reports ready in one click
Daily summary Today
Employees on shift 34
Accumulated overtime 1h 45min
Inspection report Available
Collective agreement Compliant
Absences & holidays

Effective absence and holiday management without disruption

Plain manages the supermarket team's holidays and absences, ensuring no department is left uncovered. The system approves requests by verifying coverage in real time before confirming them.

  • Holiday requests approved in 1 click
  • No coverage gaps when approving absences
  • Sick leave managed instantly
Absence requests 3 pending
CM
Clara M. · Checkouts
7–14 August · Holiday
FR
Félix R. · Bakery
3 August · Sick leave
Coverage verified — all departments covered
Document management

All your team's documentation, paperless and email-free

From contracts and food handler certificates to digitally signed payslips. Accessible from any device.

A folder per employee, instant access

Organise contracts, job categories, food handler certificates and any document linked to each employee. HR manages them from the dashboard and employees view them from the app.

  • Contracts, renewals and job categories
  • Employee uploads their own ID, certificate or permits
  • Access from web and mobile app
Documents · Clara M.
Permanent contract.pdfView
Food handler certificate.pdfView
ID (front).jpgView
Job category Level II.pdfView
+ Upload document

Features

Everything Plain includes for supermarkets

AI & Forecast
Forecast by department and time slot· 15, 30 or 60-minute intervals· Public holidays and campaign peaks· Learns from sales history
Shift planning
Shifts by department: checkouts, stocking, butchery, bakery· Fair rotation· Minimum coverage guaranteed· Distribution collective agreement
Time tracking
Clock-in from app or tablet· Geolocation· Real-time deviation alerts· Compliant with RD 902/2021
Vacations & absences
Online requests approved in 1 click· Coverage verified by department· Sick leave and cover arranged instantly· No gaps in any department
App & communication
Shifts on iOS and Android app· Shift swaps between employees· Shift preferences· Push notifications
Document management
Folder per employee· Food handler certificate· Payslip distribution in 1 PDF· Signaturit digital signing

Frequently asked questions

How does Plain optimise scheduling during peak hours and public holidays?

Plain has been designed specifically to adapt to the changing demands of the supermarket environment. It uses intelligent algorithms to anticipate demand, assign shifts strategically and ensure you always have the right number of staff at every critical moment.

How can I ensure employee rotation is efficient?

Plain simplifies the management of employee rotation by allowing you to assign shifts seamlessly, taking individual preferences into account. The application also provides analytical tools to evaluate and improve rotation efficiency, ensuring the team remains motivated and engaged at all times.

Is Plain easy to integrate with other systems we already use?

Yes, Plain is designed to integrate seamlessly with other systems, including payroll software such as SAP, Integrho, a3 and Grupo Castilla. Our technical support team is ready to assist you at every step of the integration process to ensure a smooth transition.

How does Plain ensure fairness in shift allocation?

Plain uses an equitable approach to shift allocation, taking staff preferences into account and avoiding scheduling conflicts. It also provides tools for employees to express their preferences and needs transparently, fostering team satisfaction and commitment.

Demo available now

The best supermarkets
use Plain

In 30 minutes we'll show you how Plain can transform shift management at your supermarket. No commitment, no jargon.

Book a free demo
611 991 978 [email protected]